Office Specialist II

Position Description

Under limited supervision, provides advanced clerical support for assigned department or division through office organization, records maintenance, reception, scheduling, and general support for the University’s Institutes. REPRESENTATIVE DUTIES Perform advanced administration and support work requiring detailed field-specific knowledge relevant department assigned. Requests information from and provide information to other departments and outside sources. Greets and assists customers; answers phone and directs calls. Sets appointments, arranging conference rooms and other details as required. Provides faculty with clerical and administrative functions such as: check requests, correspondence, copying, sorts and delivers mail, and makes travel arrangements for department staff. Develops and maintains department record-keeping systems, performing general filing and file retrieval. Assists in maintaining department budget, investigating and documenting variances. Keeps records up to date and reports as required to Finance and own department leaders.